Education
Board Meeting Platform for Education
Whether you are a university, school service centre, private school, foundation or parent association,
your education board is accountable to parents, students, staff and the Ministry.
Beenote is a governance platform for boards, committees and management teams.
It structures every meeting, bringing together meeting invitations, agendas, documents, minutes, resolutions, votes and follow-ups in one centralized platform.
Beeboard, Beenote’s premium version, is designed for education boards that include volunteer board members, elected representatives
and staff members, with data hosted in Canada.
Compliant Governance for Every Governing Body in Your Institution
An education board does not operate in isolation. It works alongside academic councils, executive committees, governance and ethics committees, audit and human resources committees, school governing boards, and parent committees.
With Beeboard, you can:
Legal Requirements
Beenote supports your education board in meeting its legal and regulatory requirements
Each education board operates under its own legislation, governing bodies and meeting requirements.
Beeboard adapts to your institution’s internal governance bylaws.
Here are the key guidelines that most often shape the work of the secretary general.
Colleges, CEGEPs and Institutes
Beeboard supports college governance by centralizing meetings, resolutions and decision tracking, in accordance with the framework established by the College Act.
School Service Centres and School Governing Boards
Beeboard simplifies the management of public and closed sessions, meetings, minutes and decisions, in accordance with the governance framework established by the Education Act.
Universities
Beeboard provides universities with a centralized platform to manage their governing bodies, structure their meetings and ensure traceability of resolutions and decisions, in accordance with their regulatory framework.
Private Educational Institutions, Foundations and Parent Associations
Beeboard structures their governance and streamlines the organization of meetings and assemblies, in accordance with the Private Education Act. Non-profit organizations benefit from a 20% discount.
Document Management
Centralize Documents Across All Your Governing Bodies
Find any resolution, vote or excerpt from board meeting minutes using advanced search in your board’s meeting minutes repository, organized by governing body.
The private library stores your internal governance bylaws, board members’ code of ethics, strategic plan, financial statements and reports presented to the board. Each document remains accessible only to members of the relevant governing body.
The resolution register provides a documented record of governance decisions, allowing you to justify each decision to the Ministry, auditors or the community without searching through emails.
Good education governance starts with effective meeting management practices
Save Time
Save Time Across the General Secretariat and Management Teams
An education board meeting, its committees and school governing boards hold dozens of meetings each year, all of which must be prepared by the general secretariat. Beeboard reduces the workload involved in meeting preparation, execution and follow-up.
Reusable agenda templates, meeting invitations sent directly from the platform, documents attached to each agenda item, attendance and quorum recorded during meetings, and minutes drafted during the meeting, approved at the next session and electronically signed. Decisions are converted into tasks with assigned owners and deadlines, making it easy to track progress from one meeting to the next.
Technology
Hold your meetings in person, online or in a hybrid format
Livestreamed public sessions, remote committee meetings, board members spread across multiple campuses: Beeboard documents every education board meeting, regardless of the format.
An education board can use Beeboard with Microsoft Teams, sync with Outlook and Google Calendar, and invite up to ten external guests per meeting (school administrators, auditors or guest experts) at no additional license cost.
Features
Key Beeboard capabilities for structured, controlled governance
Built to complement Beenote, Beeboard offers the features education boards need to structure and secure their meetings and committee sessions.
Approval process
Face-to-face and Advance Voting
Integration with Your Tools
Digital Signature
Secretary or Private Mode
Private Library
Personal note
Two-factor authentication
Security and Compliance
Data Hosted in Canada, with Controlled Access
For an education board, protecting the personal information of students, parents and staff is non-negotiable.
Beenote data is hosted in Canada.
The platform offers two-factor authentication, granular access controls for each governing body, event logging (audit trail)
and committee-level data isolation: content belonging to one governing body is not visible to anyone who is not a member.
FAQ
Frequently Asked Questions: Education Board Governance
Find answers to frequently asked questions about education board management, Beeboard features,
meeting organization and meeting minutes.
Is Beeboard suitable for a school service centre or a CEGEP?
Yes. Beeboard is designed for educational institution boards of directors. Each governing body (board of directors, committees, school governing boards, and academic councils) has its own workspace, calendar, and registers. Public-session and in-camera agenda items are clearly distinguished, and documents remain hosted in Canada. Specific public procurement requirements are assessed on a case-by-case basis with our team.
Do parents and students serving on the board need training?
One session is all it takes. They receive meeting invitations by email, review the agenda and supporting documents, vote, and sign directly from a web browser or tablet. Training for the secretary general and board members is included in the subscription.
How do you manage public sessions and in-camera sessions?
Confidential agenda items are marked as such. Their documents, secretary-mode notes, and voting records are visible only to authorized members. The public meeting minutes are generated separately from the in-camera minutes.
How much does Beeboard cost for an educational institution?
For educational institution boards, Beeboard is priced per unique user, with volume-based discounts and unlimited committees. A board member serving on three committees is counted only once. Non-profit foundations, associations, and private schools are eligible for a 20% discount. Pricing is available on our Pricing page.
Does Beeboard work with Microsoft 365 and Teams?
Yes. Beeboard integrates with Microsoft 365 (Outlook and Teams) and Google Workspace. Meetings appear in calendars, Teams meetings can be created directly from the platform, and documents are attached to each agenda item.
What happens to meeting minutes and resolutions when the secretary general changes?
They remain in the governing body’s register, accessible to authorized members, along with the history of approvals and signatures. The decision-making records of an educational institution’s board belong to the institution, not to any individual.