Beenote Features
All the features you need to structure and track your governance
From meeting preparation to decision tracking, Beenote brings together the essential tools boards, committees, and leadership teams need to work more effectively.
Explore features by category and see how the platform helps you organize meetings, document discussions, and strengthen governance.
Explore features by category
Meeting Preparation
Schedule meetings faster with the right participants, the right roles, and the right time,
without unnecessary back-and-forth.
Calendar Synchronization
Connect Beenote to the calendars used across your organization to streamline meeting scheduling and management.
Meeting Time Management
Set the total meeting duration or allocate a specific amount of time to each agenda item to keep discussions structured.
Invitations and Notifications
Centralize invitations, emails, and notifications to ensure seamless communication.
Participant Availability
View real-time participant availability to schedule meetings at the optimal time and reduce scheduling conflicts.
RSVP and Attendance Tracking
Track attendance confirmations and participant responses to meeting invitations in real time.
Role Management
Assign roles such as chair, co-host, participant, or guest to structure discussions and clarify responsibilities.
Meeting Duplication
Easily duplicate existing meetings to save time and streamline the adoption of previous meeting minutes.
Calendar View
Organize your meetings in calendar, board, or list views, and save your preferred view.
Structure the Agenda
Build collaborative, complete agendas that are ready to share and provide a clear framework
before the meeting begins.
Collaborative Agenda
Collaborate with participants to prepare a complete, structured agenda ahead of the meeting.
Approval Process
Manage and track meeting approval workflows to ensure structured, compliant validation.
Agenda Templates
Use ready-made agenda templates and customize them to meet your needs.
Attach Documents and URLs
Attach relevant documents and/or add useful links to external resources.
AI Agenda Generation
Automatically generate a relevant, well-structured agenda based on the context and objectives of your meeting.
Advance Voting
Accelerate decision-making by allowing participants to vote before the meeting.
Draft Version
Work on a preliminary version of the agenda before publishing it.
PDF Export
Export the agenda in a professional, easy-to-share format.
Conduct the Meeting and Drive Decisions
Lead structured meetings in real time while capturing discussions, supporting votes and decisions,
and keeping every session on track.
Attendance and Quorum
Track participant attendance in real time and verify that quorum has been reached.
Decision Validation
Make clear, structured decisions by adopting, rejecting, or deferring each resolution based on the meeting discussions.
Annotations
Share real-time annotations to collaborate on documents with authorized participants.
Real-Time Collaborative Note-Taking
Enable authorized participants to contribute to meeting notes during the session.
Resolutions in Session
Document resolutions directly during the meeting.
Meeting Timers and Time Management
Keep meetings on track with a global timer, agenda item timers, and break timers.
Private or Secretary Mode
Restrict access to confidential agenda items and secure sensitive meeting notes.
Deferred Agenda Items and Resolutions
Defer agenda items and resolutions while maintaining clear tracking.
Personal Notes
Access a private, secure space to structure and centralize your personal notes.
Digital Voting
Conduct votes directly during the meeting and view real-time results summaries.
Action Item Assignment
Assign action items to participants in real time during your meetings to ensure clear, structured follow-up and accountability.
Generate the Meeting Minutes
Transform each meeting into clear, validated minutes or official records that are easy
to share, approve, and archive..
Meeting Minutes Generation
Generate structured meeting minutes or a formal record from the meeting notes and decisions.
Meeting Minutes Register
Organize your meeting minutes in structured registers to simplify tracking and archiving.
Access Audit Trail
Log all access to meeting minutes to ensure traceability, security, and full visibility into document consultations.
Review Before Publication
Have the meeting minutes reviewed and approved before distribution to ensure compliance.
Decision Extracts
Centralize, share, and export meeting decisions to ensure clear, structured follow-up.
AI Meeting Minutes Summary
Automatically generate a structured summary of your meeting minutes to extract the key points.
Confidential Meeting Minutes
Ensure the confidentiality of your meeting minutes by restricting access to authorized participants only.
Custom Meeting Minutes Views
Customize how you review meeting minutes with more than 1,800 viewing options tailored to different use cases.
Digital Signature
Validate official documents with secure, time-stamped, and fully traceable digital signatures.
Meeting Minutes PDF Export
Share and archive your meeting minutes in PDF format.
Ensure Follow-Up
Turn decisions into actionable next steps with clear tracking of tasks,
accountable owners, and deadlines.
Decision Tracking
Track decisions made and monitor their progress.
Resolution and Agenda Item Register
Track deferred resolutions and pending agenda items to ensure decision-making continuity.
Progress Tracking
Monitor task progress and access a detailed history of changes, updates, and completed actions.
Task Assignment
Assign action items during the meeting to ensure nothing is overlooked.
Task Synchronization
Synchronize tasks with the tools used across your organization.
CSV Export
Generate CSV files containing your tasks to simplify processing, analysis, and reporting.
Team Task Management
Organize your team’s work by assigning tasks and tracking their progress.
Observer Mode
Grant read-only access to users who need to monitor tasks without modifying their content.
Personal Task Management
Plan, track, and manage your personal tasks with ease.
Task Registers
Structure task tracking with dedicated registers for each team, making organization and collaboration easier.
Kanban View
Display your tasks in Kanban, table, or list views, with sorting and grouping options tailored to your needs.
Advanced Filters
Refine your task view using advanced filters based on status, priority, due date, and other criteria.
Document and Access Management
Centralize governance documents, manage access rights, and quickly retrieve the right information
when it matters most.
Document Library
Centralize your files, organize your resources, and quickly access your essential documents.
File Watermarking
Document Access Control
Define viewing and download permissions for each user.
AI Document Summary
Automatically summarize your documents with artificial intelligence to extract the key points.
Folder Hierarchy
Organize your documents in a clear folder hierarchy to simplify access and document management.
Annotation
Annotate documents reviewed before or during the meeting with authorized participants.
Manage and secure
Manage users, permissions, security, and overall platform governance from one
centralized administration space.
User Management
Manage accounts, roles, and access from one centralized location.
Private Teams
Create private committees to protect confidential discussions and support rigorous governance.
Dark / Light Mode
Choose between light and dark mode to adapt the interface to your visual comfort and work environment.
Roles and Permissions
Assign the appropriate permissions based on each person’s role and responsibilities.
Statistics and KPIs
Manage your operations effectively with clear statistics and key performance indicators.
Mobile Access
Use Beenote seamlessly on mobile, tablet, or desktop to stay connected to your meetings wherever you are.
Two-Factor Authentication
Strengthen access security with two-factor authentication (2FA).
Advanced Global Search
Quickly find meetings, agenda items, notes, resolutions, or decisions.
Human Support
Benefit from fast, responsive human support delivered by our team to meet your needs.
Organization Activity Log
Maintain visibility into all activities performed in Beenote by each user.
Personal Notes
Access a private, secure space to structure and centralize your personal notes.
Online Help
Access online assistance that guides you step by step and helps you optimize your Beenote experience.
Work Faster with AI and Connected Tools
Reduce the time spent drafting meeting minutes and connect Beenote with your calendar,
task management, and secure collaboration tools.
AI Agenda Generation
Automatically generate a relevant, well-structured agenda based on the context and objectives of your meeting.
Microsoft Teams Plugin
Install the Beenote plugin for Teams to structure your video conferences and navigate Beenote directly from the Microsoft interface.
Microsoft Todo
Easily synchronize your Beenote tasks with Microsoft To Do for centralized, comprehensive tracking.
AI Text Rewriting
Rewrite your content in one click with AI to create clear, fluent, and professional text.
Google Calendar
Synchronize your meetings with Google Calendar by creating new events or linking them to existing ones.
Antidote
Leverage the Antidote integration to proofread, enhance, and improve the quality of your meeting minutes and documents.
AI Document Summary
Automatically summarize your documents with artificial intelligence to extract the key points.
Outlook Calendar
Centralize your scheduling by synchronizing Beenote meetings with Outlook Calendar for simple and efficient follow-up.
Advanced AI Transcription
Use artificial intelligence to transform audio into actionable text.
AI Meeting Minutes Summary
Automatically generate a structured summary of your meeting minutes to extract the key points.
Google Tasks
Simplify task management by synchronizing Beenote with Google Tasks through automated import and export.
AI Meeting Minutes Generation
Automatically transform audio transcriptions into structured meeting minutes to improve accuracy.
They Use Our Features
Organizations that have adopted our governance features share their satisfaction
Organizations committed to effective governance use our features
and measure their impact in terms of control, traceability, and decision-making continuity.
“Beenote works with us before, during and after the meetings. We are better structured and the minutes of meeting does provide an overview of all the decisions we made. For each task assigned during our meetings, there is a person in charge: what better way to be effective!”
Senior Director, Canadian Taxation
“Before I was sending emails, Google Drive or Dropbox links, etc. to make sure to share as much information as possible with a Board of 9 people. Documents spread out on the left and on the right. With Beeboard, the management of the board is all in one place. Board members simply open Beeboard and they will find everything they need to run their board (documents, tasks, agenda, calendar, etc.). This has made life easier for each board member and for me as a manager. It has also improved the knowledge transfer and governance of the organization.”
General Manager, Sport Québec
“Since we have been using Beenote, our meetings end on time, even before the scheduled time. In addition, people arrive prepared.”
Quebec Technology Association
“If you want to improve the efficiency of your meetings, Beenote is a simple yet powerful solution that your teams will love. I highly recommend it to my clients without hesitation.”
Founder of Time Management Institute
“Beenote incorporates many of the meeting best practices that Meeteor promotes. If you want to improve your meetings through better agenda planning, note-taking, and follow-through, Beenote is a fantastic choice.”
Founder & CEO of Meeteor